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PROCUREMENT : Online System for the Ministry of Finance Web Design and Programming Specifications, Guinea-Bissau

  • Cidade: Bissau
  • Estado: Guiné-Bissau
  • País: Guiné-Bissau
  • Criado: 18/05/2021 07:17
  • Expira: Este anúncio expirou


Terms of Reference for our Request for Quotation
Online System for the Ministry of Finance
Web Design and Programming Specifications

Procurement Process : IC – Individual contractor

Office : Guinea-Bissau – GUINEA-BISSAU

Deadline : 28-May-21

Development Area : SERVICES

Quotations  are requested for : The design, programming and backend development of a website. The use of open-source content management system, such as Joomla, WordPress or Drupal is welcome.

Title of Initiative : UNDP Guinea-Bissau, online system for the Ministry of Finance “Portal de Direção Geral de Contribuição e Impostos”

Description : Website for the providing support to the DGCI.

Context : Facilitate and help citizens and migrants to obtain important information on:

  • Taxation
  • Income Tax
  • Service Tax
  • Import Duty and Sales Tax
  • Excise Tax
  • How to pay Taxes
  • Due Dates for Payments
  • Process off Appeals
  • Taxation Law
  • Taxation Documents
  • Tax Forms
  • Tax Offices Contact Details

Layout  :

– Scale : Responsive web design that works on desktop screens, tablets and mobile devices.

Visual Design and Aesthetic:

-Artistic Work :

Design User Interface, Layout, Colour, Typography, Icons, Pictures, Infographics and other visual aspects of the website.

Define the visual identity of the site, in line with pre-designed communication materials developed by UNDP.

Other Requirements :

• Liaise regularly with programmers & UNDP Guinea Bissau.

• Be open to the consultative process: Receive feedback on designs and make revisions.

• Determine technical requirements when designing webpage layouts.

Programming :

Technical  Work :

• Develop, stage & test effective code structures.

• Use best software development practices.

• Integrate data with back-end services and databases.

• Be responsible for the website’s upkeep & maintenance, security and session management. • Diagnose problems with creative solutions. • Use diagnostic and analytic tools.

• Conduct Search Engine Optimization.

• Initiate periodic testing.

• Implement contingency plans for a systems failure.

• Ensure browser compatibility, a back-up system & traffic statistics, including geomapping functions.

Other Requirements

• Liaise with designers and UNDP Guinea Bissau.

• Train DGCI staff on how to use the Content Management System for easy cataloguing of information and updating of data.

• Possess organizational skills to juggle tasks within the constraints of timelines and budgets.


• Develop a website in Portuguese;

• Allow the flexibility to add and edit content via templates.

• Use a blog-style text editor to feature news/events/video. Also have the possibility to link to news articles published elsewhere.

• Include the possibility of sharing information via social media.

• Present partner logos and information on partners.

• Present existing platforms

• Present resources and useful information

• The home page should include dynamic content to demonstrate content updates, but should be quickly displayed (even if with weak limited connection)

• Include a space for communities to dialogue


• Set database backups and full site backups. Store these on a separate web server. Every 3 months, check backup health by restoring the most recent backup to a separate web server.

• Apply available patches and software updates for any softw.are or plugin the site relies on (e.g. PHP, Perl, DotNet/ASP, content management systems, etc.)

• Run a link checker to crawl the site and look for broken links. Check for 404 errors and resolve these by fixing links or redirecting. Maintain high search engine rankings.

• Check website loading speed. Identify and fix issues that might be slowing down the site. Spot trends (good or bad) in the site’s speed performance.

• Check that all pages on the front end of the website are loading without errors.

• Review and resolve any issues with emails sent from the web server.

• Review and update tags and keywords for search engine optimization.

• Identify structural issues that may affect how search engines view the site.

• Conduct analytics to highlight the most important metrics for the site. Look for trends (good or bad) in the key statistics. Assist in tweaking the content to suit.

• Test any important functionality like filling out signup forms, sharing posts etc. to make sure everything is working. Check all error log files, and address them.

• View and navigate the website to ensure that it looks and displays properly on the regularly updating versions of all the browsers and mobile devices.

• Monitor the uptime logs. If uptime is less than 99.9% then consult with web hosts to provide a solution.

• Remove any unneeded website extensions and inactive website administrators.

• On an annual basis, update the copyright date in the footer and in any other references.

• Register and renew the domain name in a timely fashion.

• Review each page of the site for content accuracy and consistency of fonts, photo sizes etc.

• Update content such as text, images and other media when needed.

• Make sure the backend system of updating content works efficiently.

Upon Completion of Each Service

• Submit all working design files to UNDP Guinea Bissau.

• Possibly renew contract for maintenance services.

Terms of Reference : TOR_PROC_NOTICE

More details at :



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