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VAGA : CRS – Supply Chain Manager, Guinea Bissau

  • Cidade: Bissau
  • Estado: Guiné-Bissau
  • País: Guiné-Bissau
  • Criado: 24/04/2020 13:15
  • Expira: This ad has expired
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Descrição

Job Title: Supply Chain Manager, Guinea Bissau

Job Location: Bissau, Guinea Bissau

Job Type: Regular, Full Time

Reports to: Chief of Party, w/ dotted line to Head of Operations

Preferred Start date: May 2020

*Interviews of qualified applicants will be conducted on a rolling basis

About CRS

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

CRS is seeking applications from qualified candidates for a Supply Chain Manager position to provide oversight of commodity management and staffs in that department for a U.S. Department of Agriculture (USDA) McGovern-Dole International School Feeding and Child Nutrition Program (MGD) in Guinea Bissau. The MGD Program supports education, child development and food security in low-income, food-deficit countries around the globe. The ongoing program provides for the donation of U.S. agricultural commodities, as well as financial and technical assistance, to support school feeding, literacy and maternal and child nutrition projects.

Job Summary

The Supply Chain Manager will support the Chief of Party (COP) in the overall management of the FFE Guinea Bissau program supply chain. S/he will be directly responsible for providing oversight of supply chain Management and staffs in that department. S/he will plan, manage, and provide technical and operational oversight of all supply chain activities – including procurement, logistics, transportation, and warehousing – to ensure effective and efficient delivery of goods to the poor and vulnerable. S/he will anticipate and manage supply chain needs and challenges, and introduce improvement solutions, applying the principles of stewardship, integrity, transparency, and accountability.
Roles & Key Responsibilities

  • Collaborate with direct reports and programming leads to strengthen the pipeline and supply chain management plan. Manage the determination of procurement and logistics service requirements, desired specifications and delivery schedules, and how sourcing strategies are defined, ensuring proper coordination and communication.
  • Ensure accountability and transparency of all supply chain operations in compliance with CRS and USDA regulations, and international and local standards and requirements.
    • Manage the protocol surrounding the acquisition and use of waybills including the approval of all waybills written for the movement of food
    • Supervise the preparation of accurate Semi-annual Reports, Recipient Status Reports and Loss Reports for submission to USDA through CRS.
    • Supervise the preparation of timely and accurate loss reports on behalf of the project.
    • Review all Monitoring Reports on food distributions including regular warehouse inventories of warehouses.
    • Make periodic visits to the Field to inspect school food stores and witness commodity issued to school kitchens and other logistics to ensure compliance with accepted procedures and principles.
  • Effectively manage talent and supervise. Manage team dynamics and staff well-being.
    • Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
    • Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
    • Conduct performance appraisals and regular coaching sessions to improve performance of supervisees
    • Ensure program supply chain staffs have adequate knowledge to manage commodity as per USDA regulations.
    • Arrange training program commodity staff in end use monitoring, warehouse management/record maintenance and report preparation.
    • Knowledge of national and international legislation for import / export and current customs rules.
  • Manage logistical infrastructure, storage facilities and transportation resources. Oversee application of systems and procedures for inventory and commodity transportation, warehousing, and distribution, as well as for vehicle management to ensure proper handling and safeguarding of assets. Ensure related safety and security protocols are implemented. Periodically review CRS’ commodity management, warehousing, transport and handling arrangements to assure compliance with USG Regulations.
  • Oversee inventory control and the management of comprehensive goods tracking and record keeping systems throughout the whole supply chain cycle, from time of request until time of delivery. Ensure timely preparation and submission of various reports.
    • Ensure that adequate control and risk mitigation measures are in place at each stage of the supply chain of commodities.
    • Oversee the analysis of commodity losses, consolidation of Damaged and Missing Commodity Reports.
    • Ensure that unfit commodities all project warehouses are certificated and disposed of in accordance with Regulation 11.
    • Support the MEAL team, the Commodity Supply Chain Management and Field Staff in the roll out and use of Field Based Technology for the capture and analysis of food and other data in the field.
  • Lead design and implementation of a strategic sourcing and procurement process to identify, assess, select and contract suppliers that will deliver the maximum value for money to the organization. In close coordination with the procurement team oversee relationships with key suppliers and assess supplier performance.
  • Create and maintain the proper conditions for learning. Establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. Provide capacity strengthening guidance, which includes cross-departmental learning.
  • Ensure sustainability for the record retention and Audit

o Ensure compliance with agency record retention policies.

o Ensure the maintenance of a record retention system, including hard copy and electronic filing systems.

o Ensure country program is prepared for audits and auditors.

o Ensure any audit findings are closed within a reasonable period and the cause of the finding has been effectively corrected. 

  • Maintain effective working relationships with NGOs, WFP, local authorities, implementing partners and other civil society players; Serve as the primary representative of CRS/GB in relevant commodity related meetings.

  Qualifications & Experience

  • Previous experience for Mc Govern Dole FFE Supply Chain Manager’s function, highly desirable.
  • Master’s degree in Social Sciences, Economics, Business Administration, Logistics Management or equivalent experience.
  • Knowledge of and experience with various public donors’ regulations, particularly USDA (2 CFR Part 200, 7 CFR Part 1599)
  • Experience with Food Aid programs especially, CRS Commodity Management Manual, and understanding of the Generally Accepted Commodity Accountability Principles (GACAP)
  • At least five years’ experience in Administration, Commodity Management, and Logistics
  • Three years’ experience as a Senior Manager.
  • Supervision experience required.
  • Excellent writing and communication skills.
  • Fluency in French and excellent English writing skills especially with the ability to produce quality written reports for the donor in English on a timely basis.
  • Ability to communicate in Portuguese (or ready to learn) or Spanish is desired
  • Demonstrated ability to work in multidisciplinary teams and independently to meet strict deadlines.
  • Willingness to live in and travel to remote parts of the country with basic amenities.
  • Excellent knowledge of computer word-processing and spreadsheet programs and in Foodlog+
  • Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Required Languages: French/English/Portuguese

Travel Required: 30% of time of required travel to field offices.

 Knowledge, Skills and Abilities

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Set clear goals and manages toward them
  • Collaborate effectively with staff and stakeholders
  • Manage financial resources with integrity
  • Applies program quality standards to project design and organizational learning

Agency-Wide Competencies (For All CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Key Working Relationships

Internal: Chief of Party, Country Representative, HoOpS, HOP, Program Managers, Logistics Manager, Procurement Officers, HR Manager, IT Manager and other Support Managers, HQ Shipping, Internal and External Auditors.

 External: Host Country port and shipping authorities, clearing and forwarding agents, shipping companies, transporters, vendors.

 Supervisory Responsibilities: Food Monitoring Project manager, Logistics Management Information System (LMIS) officer, Warehouse manager, Procurement and Logistics officer

What we offer

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

 EOE/M/F/D/V – CRS is an Equal Opportunity Employer.

Qualifications

Basic Qualifications

  • Bachelor’s Degree in Supply Chain or other relevant degree required.
  • Minimum of 5 years work experience in supply chain/logistics/procurement management with progressive responsibilities, preferably with relief supply chain management.
  • Knowledge of and experience with various public donors’ regulations. Understanding of the Federal Acquisitions Regulations (FAR), WHO regulations and Generally Accepted Commodity Accountability Principles (GACAP)
  • Knowledge of national and international import/export legislation and common customs regulations.
  • Staff management experience and abilities that are conducive to a learning environment.
  • Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Experience with ERP systems is a plus.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our

commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer

Primary Location : WARO-Senegal

Job : Supply Chain

Organization : Catholic Relief Services

Schedule : Regular

Shift : Standard

Employee Status : Manager

Job Type : Full-time

Job Level : Day Job

More information and how to apply at : https://crs.taleo.net

 

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