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VAGA : UNHCR – Programme Associate, Bissau, Guinea-Bissau

  • Cidade: Bissau
  • Estado: Guiné-Bissau
  • País: Guiné-Bissau
  • Criado: 03/02/2021 20:44
  • Expira: Este anúncio expirou


Organization: UNHCR – United Nations High Commissioner for Refugees
Location: Bissau (Guinea-Bissau)
Grade: GS-6, General Service – No need for Higher Education – Locally recruited position – Administrative support
Occupational Groups:
Project and Programme Management
Administrative support
Closing Date: 2021-02-12

This position is advertised open to internal and external applicants. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).</p> Programme Associate

Organizational Setting and Work Relationships

The Programme Associate will receive guidance from the Head of Field Office in Bissau. S/he will receive indirect guidance from the Programme Unit in Dakar (MCO). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.


– Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
– Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management if applicable.
– Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
– Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
– Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
– Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
– Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
– Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
– Follow up with UNHCR offices the compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
– Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
– Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
– Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
– Perform other duties as required

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
not specified

Relevant Job Experience
Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.)

Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

Functional Skills
*IT-Computer Literacy
PG-Programme Management (project formulation, programme cycles and reporting standards)
PG-Results-Based Management
DM-Database Management
PG-Programme Analysis
PG-Assessments and Surveys

(Functional Skills marked with an asterisk* are essential) Language Requirements:
Excellent knowledge of Portugueuse and good knowledge of English and French. Title of supervisor: Head of Field Office.

See below for this postion’s Operational Context
Operational Context:
The Multi-Country Office (MCO) of Senegal is located in Dakar and covers eight (8) countries, of which four (4) have a UNHCR presence (Guinea, Guinea Bissau, Togo and Senegal) and four (4) others without UNHCR presence. (Benin, Cape Verde, Gambia, Sierra Leone). Of the 8 countries covered, 4 are French-speaking countries, 2 are English-speaking and 2 are Portuguese-speaking countries.

The Program Associate receives guidance from the Senior Program Administrator of Dakar. The UNHCR Manual, plans of operations, United Nations and UNHCR financial / budgetary rules and regulations will guide the work of the Program Associate. He / she should keep abreast of challenges posed by the operational context, the United Nations and humanitarian reform and institutional developments.

The incumbent will have contacts within the Organization and outside the duty station, as well as with partners and other stakeholders to gather information, monitor Program activities and enforce administrative requirements. The incumbent should establish good working relationships with peers at the national level to facilitate information gathering and other activities related to the management of the program.

The incumbent should work in accordance with the Multifunctional Team (MFT) approach as defined in the Program manual, ensuring the participation of relevant stakeholders in all phases of the program management cycle. Duration of Appointment: One year.

The closing date to submit the applications is 13 February 2021.

More information and how to apply at :

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